My Productivity Workflow 2025: Task Management + Apple Shortcuts + Gmail Chrome Extension with NotePlan

My annual productivity workflow video is live!

NotePlan remains my all-in-one app. It’s the most customizable and secure productivity tool out there, IMO. Think of it as a collection of text files you own, wrapped in a beautifully functional system of daily, weekly, monthly, and yearly notes, along with project notes, a fully integrated calendar, to-dos, time blocks, and so much more.

In this video, I break down:
▶︎ My Basic Setup
▶︎ New NotePlan Updates
▶︎ My Most Used Plugins
▶︎ How I Manage My Day-To-Day
▶︎ My Apple Shortcuts for NotePlan
▶︎ Gmail → NotePlan via Chrome Extension

⏯️ Watch the full video here: https://youtu.be/DCecVFgTl14

0:00 Introduction
1:05 NotePlan updates in 2024
2:32 My NotePlan Setup
5:52 NotePlan Plugins
- 6:00 -Plugin: Dashboard
- 9:55 -Plugin: Favorites
- 10:28 -Plugin: Word Stats
- 10:55 -Plugin: Jump to Heading (aka: table of contents)
11:21 How to Create a Custom Keyboard Shortcut
- 12:20 -Plugin: Quick Add Task Under
12:55 My Daily Management Workflow
- 13:20 -Auto-Insert Template
- 15:28 -How I Link Notes Together (f/t Plugin: Link Creator)
- 17:00 -Side-By-Side Split Screen View
- 17:15 -How I Draft Social Media Posts in NotePlan
- 17:59 -Folding Everything: Tasks, Bullets, Checklists, Text, and Code Blocks
- 19:25 -My Evening Review (f/t Plugin: Window Tools)
23:03 Apple Shortcuts for Mac, iPhone, and Apple Watch (including voice add!)
- 26:49 -Global Command Bar for Quick Entry
27:30 Chrome Extension for NotePlan (Gmail → NotePlan, Webpage → NotePlan)
29:45 Handling Dates from My Project Notes
30:50 My Daily Workflow Mentality