It’s almost 2026, which means it’s time for my annual How I’m Using NotePlan video.
In this walkthrough, I focus on four things:
- How I use Apple Shortcuts for quick entry into NotePlan (including voice transcription with ChatGPT and Siri-enabled shortcuts from iPhone or Apple Watch);
- A quick overview of my very simple daily workflow;
- How I structure a typical note for meetings;
- How I track project tasks using the new Card (Kanban) view
Table of Contents:
- 0:00 Introduction
- 0:31 Apple shortcuts for quick entry into NotePlan
- 0:45 Creating Mac desktop widgets for your NotePlan shortcuts
- 01:38 My most often used Siri-enabled Apple Shortcuts for NotePlan and how I use them (Add to Today, Add Under a Heading from Your Template, Voice Add)
- 04:14 Add to Friday quick add
- 04:48 Voice Add using ChatGPT
- 06:00 Voice Summary WITH Tasks Using ChatGPT
- 07:08 Send URL to NotePlan Google Chrome extension
- 08:16 Simple daily workflow
- 10:59 How I handle meetings and follow-up tasks
- 13:49 How to track project tasks with the new Card (Kanban) View
- 18:44 Outro
Shortcuts:
- Quick Open to Today: https://www.icloud.com/shortcuts/5526ff0a3bbc4100a247fcbfb796f6a3
- FOR EACH OF THE BELOW, make sure to “show more” in the “add Text” command. There, change the “Under Heading:” title to your preference (or leave blank if you don’t use headings)
- Add to Today:
https://www.icloud.com/shortcuts/775951bf723e44ffa2dfa5aa7c457c71 - Under Heading: https://www.icloud.com/shortcuts/cc16aed1c244420bb308f10cb25f0e3b
- Voice Add: https://www.icloud.com/shortcuts/d467e168ebdc454e9a308463814b2ee6
Add to Friday: https://www.icloud.com/shortcuts/6cc8fbeb8aec42b1a3d2022fc6932fc6 - Voice Add (ChatGPT):
https://www.icloud.com/shortcuts/e8906ca80d784c949e71465b01e917bd - Voice Summary Under Heading as Checklist WITH Tasks: https://www.icloud.com/shortcuts/1b1efdf07e794c64b261c682b1a3ea99
- Add to Today:
I hope you found this helpful! Feel free to reach out if you have any questions about NotePlan or my workflow. And a huge thank you to all the amazing people in the NotePlan community, who continue to inspire me with their ideas, expertise, and generosity.
techieMusings 