#Productivity Tip: Using @Gmail Filters to Automate Email Organization #InboxZero

Do you subscribe to newsletters that you love to read when you have time, but that you wish wouldn’t clog your inbox or bother you during the day? I have a lot of these types of messages, and during the school day, I do not want these emails to get in my way. Because one of two things happens — 1. I’m feeling overwhelmed already so I’ll archive the message without paying it much attention; or 2. I’ll start reading the message and get sidetracked from whatever I was working on.

For newsletter-type messages, I prefer to read them when I choose that I want to deal with them instead of when they are delivered to my inbox. So, I have set up a system of email filters in my Gmail to automate this for me.

Setting Up the System
1: I set up a label (folder) in Gmail called Newsletters.

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2: When an email arrives in my inbox that is a Newsletter-type email, I create a filter for that message.

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3: By choosing to skip the inbox (archive it) and apply the label, the email will never actually show up in my inbox. It will automatically filter any messages of that type to my Newsletter folder. So that when I’m ready and wanting to do some reading, I head over to that folder to read. Personally, I schedule some time in my day to dig through this folder every day or every other day.

This is one efficiency tip I have for dealing with my email. If you have any tips that work particularly well for you, I’d love to hear them.

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